You should be assured that our practices stated in this policy are practiced worldwide. SoGoSurvey is a global organization, with legal entities, business processes, management structures, and technical systems that cross borders. We may share information between SoGoSurvey entities and transfer it to offices around the world. Some countries may provide less legal protection for personal information than the country in which the information was provided. No matter the country standards, we will still handle the information in the manner we describe here.
1. What Information do we collect?
SoGoSurvey collects information about both you, our customers (“Customers”, “Client” or “you”) and the individuals who participate in, or are invited to participate in, any of your surveys (“Survey Participants”). Collectively, the information collected about you (“Customer Information”) and Survey Participants (“Participant Information”) are referred to as “Information”.
– Customer Information:
When Customers register on the Site, we ask you to give us name and contact information: company name, name of contact, title of contact, company address, telephone number, email address, user name and password, and billing information which may include credit card numbers. Customers also provide us with Information regarding the Services you have ordered (e.g., the number of surveys Customers will pay for or whether you want a private or public survey). In addition to the Information you knowingly provide, we also know when and how often you log on to the Site. (See “Tracking Technologies” below).
– Participant Information:
We receive Participant Information from both Customers and Survey Participants. You provide us with the email address, and sometimes the name, of each Participant. Before receiving such Information, we contractually require that you warranty that you have a pre-existing relationship with the Survey Participant and/or the Survey Participant’s permission to receive electronic messages. Survey Participants provide us with the Information requested by you, for example, their gender or zip code, as well as all answers to the survey questions. Customers are solely responsible for the content of the surveys and we do not control the theme or questions asked in any survey. In order to enhance survey response rates, we record: (I) if and when a Survey Participant has responded to a survey and (ii) if and when a Survey Participant has received a reminder. In addition, we receive any Information contained in any communications a Survey Participant makes directly with SoGoSurvey. (See “Tracking Technologies” below).
You can log in to our site using sign-in services such as Facebook Connect or an Open ID provider. These services will authenticate your identity and provide you the option to share certain personal information with us such as your name and email address to pre-populate our sign up form. Services like Facebook Connect give you the option to post information about your activities on this Web site to your profile page to share with others within your network.
If you choose to use our referral service on SoGoSurvey to share an article from our site, we will ask you for your email address and your friend’s email address. We will automatically send your friend a one-time email in your name inviting him or her to visit the site to review the article. SoGoSurvey does not store this information and uses it for the sole purpose of sending this one-time email.
2. SoGoSurvey Platform Policy
The use of Information collected through our service shall be limited to the purpose of providing the service for which the Client has engaged SoGoSurvey.
SoGoSurvey collects Information under the direction of its Clients, on its service platform and has no direct relationship with the individuals whose personal data it processes. If you are a customer of one of our Clients and would no longer like to be contacted by one of our Clients that use our service, please contact the Client that you interact with directly.
SoGoSurvey works with its Clients to help them provide notice to their customers concerning, the purpose for which personal Participant Information is collected.
SoGoSurvey has no direct relationship with the individuals whose personal data it processes. SoGoSurvey acknowledges that an individual has the right to access his or her personal information. If an individual who seeks access, or who seeks to correct, amend, or delete inaccurate data should direct his query to SoGoSurvey’s Client (the data controller). If the Client requests SoGoSurvey to remove the data, we will respond to their request within 30 days. We may transfer certain limited personal information, such as a Client’s name or payment information, to third party companies solely so they can help us provide our services. SoGoSurvey does not Transfer Survey Participant or Client’s Information to third parties, other than for supporting services.
We will retain Survey Participant or Client’s Information data we process on behalf of our Clients for as long as needed to provide services to our Client. SoGoSurvey will retain this Information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
– Tracking Technologies employed on the Site and the Services Platforms
As is true of most websites, we gather certain information automatically and store it in log files. This information may include Internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and/or clickstream data.
We do not link this automatically collected data to other information we collect about you.
We partner with a third party to either display advertising on our website or to manage our advertising on other sites. Our third party partner may use technologies such as cookies to gather information about your activities on this website and other sites in order to provide you advertising based upon your browsing activities and interests. If you wish to not have this information used for the purpose of serving you interest-based ads, you may opt-out by clicking here (or if located in the European Union click here). Please note this does not opt you out of being served ads. You may continue to receive generic ads.
If you wish to subscribe to our newsletter(s), we will use your name and email address to send the newsletter to you. You may choose to stop receiving our newsletter or marketing emails by following the unsubscribe instructions included in these emails, accessing the email preferences in your account settings page, or you can contact us at unsubscribe@SoGoSurvey.com
If you use a blog or forum on this site, you should be aware that any personally identifiable information you submit there can be read, collected, or used by other users of these forums, and could be used to send you unsolicited messages. We are not responsible for the personally identifiable information you choose to submit in these forums.
From time to time, we post customer testimonials on our web site which may contain personally identifiable information such as the customer’s name. We do obtain the customer’s consent prior to posting the testimonial to post their name along with their testimonial.
If you want to remove your personal information that is being displayed on our website under public pages please send your request to email@example.com
– Import Contacts
You can import contacts from your Gmail or other address books to invite other individuals to become members of our website. We do not collect the username and password for the email account from which you wish to import your contacts, and we only collect the contact email address for contacts that your select for that purpose.
3. How Do We Use Information?
We use your Customer Information in the normal course of our business, including to contact you regarding technical support, discuss billing issues, or to bring to your attention any aspect of our mutual business. We may also use your contact information to provide you with policy or product updates or to introduce new products and services. If you do not wish to receive promotional emails from us, please follow the unsubscribe instructions included in each promotional email.
We will send you strictly service-related announcements on rare occasions when it is necessary to do so. For instance, if our service is suspended for maintenance, we might send you an email. Generally, you may not opt-out of these communications, which are not promotional in nature.
All Participant Information resides in our database primarily for the benefit of you, our Customers. At your direction, we use a Survey Participant’s email address (and perhaps name) to send survey invitations and reminders. We also use Participant Information to improve the performance of our Site and services by analyzing site and user behavior, troubleshooting technical problems, resolving disputes and address complaints, and verifying compliance with the Terms of Service.
– Data Retention
We will retain Information for as long as your account is active or as needed to provide you services. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
– Links to Other Sites
This site contains links to other sites that are not owned or controlled by SoGoSurvey. Please be aware that we, SoGoSurvey, are not responsible for the privacy practices of such other sites. We encourage you to be aware when you leave our site and to read the privacy statements of each and every website that collects personally identifiable information.
4. With Whom Do We Share Information?
We do not share the Information with any third parties except under the following very limited circumstances:
– Participant Information with Customer:
– As You Explicitly Allow:
We may share or otherwise use your Customer Information as you explicitly allow us and we may share Participant Information as both you and the Survey Participant expressly allow. For example, you are given the opportunity to either hide or make available to Survey Participants certain Customer contact information in connection with any survey.
– Agents Acting on Our Behalf:
We may share some of your Information with other companies who provide us with technical and other type of services such as a credit card processor. They will be contractually granted access to only that Information which is necessary for them to do their jobs and they will be prohibited from using the Information for any other purpose including marketing or sharing the Information with any other party. We do not share any personally identifiable information with third parties who are not services providers.
– For Legal Reasons:
– Affiliates and Acquisition:
If SoGoSurvey is involved in a merger, acquisition, or sale of all or a portion of its assets, you will be notified via email and/or a prominent notice on our website, of any change in ownership, uses of personal information, and choices you may have regarding your personal information. We may also disclose your personal information to any other third party with your prior consent.
5. Can the Information be Changed?
Upon request SoGoSurvey will provide you with information about whether we hold any of your personal information. Your Customer Information may be viewed and modified in our active database in real-time at any time. If you wish to request deletion of data from our site, please contact us at firstname.lastname@example.org. The changed Information may remain in archives and records for some period of time. Once a Survey Participant has submitted a survey, the Survey Participant will not be able to access his Information through the Site. Survey Participants may contact you and you, in turn, will be able to view the Survey Participant’s collected Information and, where appropriate, work with us in modifying such Information. If the client requests SoGoSurvey to remove the Survey Participant’s data or the Client’s data, SoGoSurvey will respond to their Client’s request within 30 business days.
6. How Is Information Protected?
Our Site has substantial and elaborate security measures in place to protect your Information. Unique user names and passwords must be entered each time a person logs on. The Site is hosted in a secure server environment that uses a firewall and other technology to reasonably prevent access from outside intruders. Internally, we use security-logs, train our employees and limit access to only essential personnel. When transmitting sensitive Information, we use encryption technology. All our technology and processes are not, however, guarantees of security. Please keep your user name and password secret and let us know at email@example.com if you learn or suspect that our security has been breached.
EU-U.S. Privacy Shield
SoGoSurvey LLC.(“SoGoSurvey”) participates in and has certified its compliance with the EU-U.S. Privacy Shield Framework. SoGoSurvey is committed to subjecting all personal data received from European Union (EU) member countries, in reliance on the Privacy Shield Framework, to the Framework’s applicable Principles. To learn more about the Privacy Shield Framework, visit the U.S. Department of Commerce’s Privacy Shield List. [https://www.privacyshield.gov/list]
SoGoSurvey is responsible for the processing of personal data it receives, under the Privacy Shield Framework, and subsequently transfers to a third party acting as an agent on its behalf. SoGoSurvey complies with the Privacy Shield Principles for all onward transfers of personal data from the EU, including the onward transfer liability provisions.
With respect to personal data received or transferred pursuant to the Privacy Shield Framework, SoGoSurvey is subject to the regulatory enforcement powers of the U.S. Federal Trade Commission. In certain situations, SoGoSurvey may be required to disclose personal data in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.
if you have an unresolved privacy or data use concern that we have not addressed satisfactorily, please contact our U.S.-based third party dispute resolution provider (free of charge) at https://feedback-form.truste.com/watchdog/request.
Under certain conditions, more fully described on the Privacy Shield website [https://www.privacyshield.gov/article?id=How-to-Submit-a-Complaint], you may be entitled to invoke binding arbitration when other dispute resolution procedures have been exhausted.
U.S. – Swiss Safe Harbor Framework
SoGoSurvey complies with the U.S. – Swiss Safe Harbor Framework as set forth by the U.S. Department of Commerce regarding the collection, use and retention of personal data from Switzerland. SoGoSurvey has certified that it adheres to the Safe Harbor Privacy Principles of notice, choice, onward transfer, security, data integrity, access, and enforcement. To learn more about the Safe Harbor program, and to view SoGoSurvey’s certification, please visit https://safeharbor.export.gov/swisslist.aspx.
2291 Wood Oak Dr #300
Herndon, VA 20171
Last Updated: December 13, 2016